Privacy Policy

PURPOSE/POLICY

At Children’s Learning Center (CLC), we value the trust families place in us. Protecting your personal information and respecting your privacy are important parts of our commitment to the children, families, and communities we serve.

This Privacy Policy explains how we collect, use, protect, and share personal information through our website, enrollment and communication processes, and text messaging services.

PROCEDURES

1. Information We Collect
CLC collects information necessary to provide educational programs, support children and families, communicate with our community, and operate our organization.

Depending on how you interact with CLC, we may collect:

  • Contact information: Names, mailing addresses, email addresses, and telephone numbers.
  • Enrollment and program information: Information about children and families provided through enrollment applications, registration forms, and participation in CLC programs.
  • Educational and developmental information: Information necessary to provide early childhood education, early intervention, special education, and related family services.
  • Donation information: Contact information, donation amounts, and other information associated with charitable contributions.
  • Communication preferences: Information about how you prefer to receive communications, including consent to receive text messages.
  • Website information: Information collected through cookies, analytics tools, and similar technologies, which may include device information, browser type, pages visited, and interactions with our website.

2. How We Use Your Information
CLC uses personal information to support our programs, communicate with families, and provide high-quality services.

We may use your information to:

  • Process enrollment applications and provide educational and developmental services.
  • Communicate with families about school closures, schedule changes, events, reminders, and program updates.
  • Respond to inquiries and requests submitted through our website or other communication channels.
  • Process charitable donations and provide donation acknowledgments.
  • Improve our website, programs, and communication practices.
  • Maintain accurate organizational records.
  • Meet applicable legal, regulatory, funding, and program requirements.

3. Text Messaging (SMS) Communications
CLC offers optional text messaging to help families stay informed and connected.

Families may choose to receive text messages about school closures, schedule updates, reminders, family events, and other CLC communications.

SMS Consent and Privacy

  • Participation in CLC’s text messaging program is voluntary.
  • Families must provide their consent before receiving SMS messages.
  • Consent to receive text messages is not required to enroll in or receive CLC services.
  • Message frequency varies.
  • Message and data rates may apply.
  • Families may opt out at any time by replying STOP to a text message.
  • Families may reply HELP for assistance.
  • Mobile contact information will not be shared with third parties or affiliates for marketing or promotional purposes. SMS opt-in information and consent will not be shared with third parties or affiliates for marketing or promotional purposes.
  • CLC may use authorized service providers to deliver text messages on our behalf. These providers may process information only as necessary to provide messaging services and in accordance with applicable privacy and security requirements.

4. Website Forms and Online Applications
When individuals submit contact forms, enrollment applications, or other information through our website, CLC uses the information to respond to inquiries, process requests, and provide relevant services.

Information submitted through these forms may be accessed by authorized CLC staff and service providers as necessary to support these activities.
Submitting a contact form or enrollment application does not automatically enroll an individual in CLC’s SMS messaging program.

5. Online Donations
CLC collects information necessary to process charitable contributions, maintain donation records, acknowledge gifts, and communicate with donors.

Online donations may be processed through third-party payment service providers. These providers handle payment information according to their own privacy and security practices.

CLC does not sell donor information or share donor contact information with outside organizations for their independent marketing purposes.

6. Website Analytics and Cookies
CLC may use cookies and website analytics tools to understand how visitors interact with our website and identify opportunities to improve its functionality and accessibility.

These tools may collect information such as browser type, device information, pages visited, and general website usage patterns.

Some cookies are necessary for website functionality, while others support analytics and website improvements.

Visitors may be able to manage or limit cookies through their browser settings. Disabling certain cookies may affect website functionality.

7. How We Share Information
CLC respects the confidentiality of personal information and shares it only when necessary to provide services, operate our programs, or meet legal obligations.

We may share personal information when reasonably necessary to:

  • Provide educational, developmental, and family services.
  • Work with authorized technology, payment processing, and other service providers.
  • Fulfill applicable reporting, regulatory, or funding requirements.
  • Comply with legal obligations or respond to lawful requests.
  • Protect the safety, rights, and well-being of children, families, staff, and others.
  • Information may be shared with authorized service providers who support our operations, subject to appropriate confidentiality and security requirements.
  • We do not sell or share personal information with outside organizations for their independent marketing or promotional purposes.

8. Information Security
CLC takes reasonable administrative, technical, and organizational measures to protect personal information from unauthorized access, disclosure, misuse, or loss.

Access to personal information is limited to authorized individuals who need it to perform their responsibilities.

While we work to protect the information entrusted to us, no electronic communication or data storage system can be guaranteed to be completely secure.

9. Protecting Children’s and Families’ Information
CLC recognizes the importance of protecting information about children and families, particularly information related to educational services, developmental needs, and family circumstances.

We use reasonable administrative, technical, and organizational safeguards to protect personal information from unauthorized access, use, disclosure, or loss.

Access to confidential information is limited to authorized individuals who need it to perform their responsibilities.

CLC follows applicable federal and state laws and program-specific confidentiality requirements, including those governing Head Start, early intervention, and special education services.
This Privacy Policy supplements, rather than replaces, any additional privacy notices, consent requirements, or confidentiality protections applicable to specific CLC programs.

10. Information Retention
CLC retains personal information for as long as reasonably necessary to provide services, maintain required records, fulfill organizational responsibilities, and comply with applicable laws and program requirements.

When information is no longer needed and applicable retention requirements have been satisfied, CLC takes reasonable steps to securely dispose of it.

11. Your Choices and Communication Preferences
Families may contact CLC to request updates to their contact information or communication preferences.

Families who have opted in to receive text messages may unsubscribe at any time by replying STOP.

Opting out of SMS communications does not affect enrollment or participation in CLC programs. Important information may continue to be shared through other communication channels.

12. Third-Party Websites and Services
Our website may contain links to external websites, enrollment platforms, donation processors, and other third-party services.

These services may have their own privacy policies and information practices. We encourage visitors to review those policies when providing information through external websites.

13. Changes to This Privacy Policy
CLC may update this Privacy Policy periodically to reflect changes in our practices, services, or legal requirements.

Updates will be posted on our website with a revised effective date.

14. Contact Us
If you have questions about this Privacy Policy or how CLC handles personal information, please contact:

Children’s Learning Center

PO Box 4100 Jackson, WY 83001

307-733-1616

info@childrenlearn.org

childrenlearn.org